flexiblefullpage
interstitial1
Currently Reading

3 Remodelers Share Tips for Successful Meetings

Advertisement
billboard
Business

3 Remodelers Share Tips for Successful Meetings

Quick insights for right-timing meetings, keeping everyone on track, staying on time, and more


By Caroline Broderick April 26, 2023
tips for meetings
Photo: pressmaster | stock.adobe.com

Team meetings can be the most impactful and important part of the week. It’s a time to document progress and identify action items—or so it should be.

Running ineffective meetings can not only derail progress and affect efficiency, but it can also be a large time suck for everyone involved. Managing successful meetings takes more than a simple agenda and regular time set.

Below, three remodelers share their insights into running impactful meetings:

 

1. Mark Richardson: Right-Time Your Meetings

Industry veteran and advisor Mark Richardson says how you use your time is a difference between a good leader and an average one.

“I often ask leaders or sales coaches, ‘How much of your time is dedicated to leading your people or developing your team?’ This may be the most important part of their job, but the answer is often 25% to 35% of their time,” writes Richardson. “This results in a less effective outcome.”

Setting specific lengths of time for specific types of meetings can ensure better time management, as does understanding which types of meetings are fit for a set time length.

Richardson proposes these time parameters:

  • 15 minutes: Maximum time it takes to update your team on where you were, are, and are going
  • 30 minutes: One-on-one meetings can accomplish a lot in 30 minutes if there’s a set agenda
  • 45 minutes: Coaching sessions should be robust, with the first five to 10 minutes spent on updates, the next 15 to 20 on strategy, and the remainder on development
  • 60 minutes: Leadership and sales meetings should go deep and spend time on the now and the future

 

2. Diana Pauro: Use Visuals, Ice Breakers, and a Timer

For larger meetings requiring some wrangling of team members, visuals are key in maintaining everybody’s attention, especially when discussing topics with many elements. For example, Diana Pauro, founder of Rebel Builders, hosts quarterly process review meetings. These require every team member to be present and analyze a project’s process from start to finish.

To ensure each member can wrap their head around which part of the process they’re discussing, Pauro prints out a 10-foot-long visual of the process. Then, they add post-it notes to specific areas needing further discussion or changes.

While that’s ongoing on a wall of the office, an agenda is pasted up on a screen for all meeting attendees to know the objectives and topics of the meeting.

And to ensure each team member contributes openly, Pauro starts the quarterly meetings with a simple, quick icebreaker. 

“I do love to do rounds of wins and challenges and we had so it's always good to break a little bit and open up a little bit of vulnerability when we're talking,” says Pauro.

Pauro’s last secret to successful company-wide meetings? Using a designated timer person for each section of the agenda. If conversations run long, they could best be addressed in a different meeting or call. One team member can be in charge of running the timer.

 

3. Wesley Crocket: Be on Time and Record Meetings

Mahogany Builders General Manager Wesley Crocket took 90-minute meetings down to 45 minutes just by ensuring everybody was on time. “Hey, I’m running late,” messages turned into delays of 15 minutes or more sometimes, so Crocket gamified timely attendance.

“I said, ‘You're going to start this quarter with $500. You got a $500 bonus, and every time you are late for this meeting, $100 will be subtracted from that bonus, and we're going to do it quarterly,’” says Crocket. “You would be surprised how attendance changed immediately surrounding that.”

A few years back, a key employee suffered a traumatic brain injury, and that employee was the point where each project went through. To ensure that status updates and progress reports were accessible by all, Crocket began recording each meeting.

“But we had a day where we could no longer talk to the most important person in our company, and that really shook us to the core and made us instill different disciplines in different areas,” says Crocket. “That being one of them, recording all of our meetings and leaving breadcrumbs for ourselves should anything terrible happen to any of us again.”
 

 


written by

Caroline Broderick

Caroline Broderick is the Managing Editor for Pro Remodeler. Most recently, she served as the associate editor for PR's sister publications, Pro Builder, Custom Builder, and PRODUCTS where she covered design, building products, trends, and more in the residential construction industry. She can be reached at cbroderick@sgcmail.com.
 


Add new comment

Plain text

  • No HTML tags allowed.
  • Web page addresses and email addresses turn into links automatically.
  • Lines and paragraphs break automatically.
leaderboard2

Related Stories

Managing Business Risk to Embrace Risk

As remodelers, our product is risk. Yet within our businesses, we fear risk. Just like with your projects, if you plan accordingly, your risk comes with reward

What the Most Successful Remodelers are Doing Right Now

Industry advisor Mark Richardson shares the answers to his three most asked questions: What's the remodeling market like? What are other remodelers doing? How do I measure up?

Becoming an Employee-Owned Design-Build Company

One remodeler’s cancer diagnosis changed the way he approached succession planning

10 Remodeling Sales Techniques for 2024

Mark Richardson explains the benefits of visual selling, strategic questioning, intentional messaging, and more on this episode of Remodeling Mastery

3 Ways to Start and Operate a Successful Handyman Division

So, you want to start a small projects division? Three successful remodelers lay out their winning approaches and hard-learned lessons

6 Tips for Software Adoption in a Remodeling Company

A design-build owner shares how he successfully implemented new softwares into his processes

6 Results-Proven Marketing and Sales Tips for Contractors

The Pinnacle Experience’s keynote speaker, author of "They Ask, You Answer" offers results-driven tips contractors can start today for improved leads

Forty Under 40 Remodeling Trendsetters

The new ideas embraced by our Forty Under 40 winners are examples of forward-thinking leadership in remodeling

 

How to Create a World-Class Remodeling Team

Great remodeling companies position themselves for the future with the right players

How to Increase Your Odds of Closing Remodeling Sales

Use these tips to hone your sales process and grow close ratio

Advertisement
boombox2
Advertisement
halfpage2
Advertisement
native1

More in Category




Advertisement
native2
Advertisement
halfpage1
Advertisement
leaderboard1